The Profit tracker shows what your projects earn, cost and leave behind. Pick a period, compare it with the one before, and see which projects make money.
Who Can Open It
The Profit tracker follows the Project Finance permission (Teams → Permissions, in the Work group).
- Administrators and Managers can open it by default and see every project.
- Members and custom roles have no access until an administrator grants Project Finance. With the own scope, they see only the projects they lead. With the all scope, they see every project.
- Clients never see it.
The Projects page shows a Profit button for people who have access. For everyone else the page doesn't exist: opening the address shows a "not found" page. Having the Projects permission does not open it.
Navigation: Main Menu → Projects → Profit (or go to /projects/profit).
What You See
For each currency there is a block of figures:
- Revenue, Total cost, Profit, Margin, Invoiced and Projects (how many projects the figures cover).
- A bar chart, Revenue and cost, for the ten projects with the biggest profit on the page.
Below, a Projects table lists one row per project with Project, Billing type, Revenue, Cost, Profit, Margin, Budget used and vs planned. It shows 25 projects to a page.
- Click Project, Revenue, Cost, Profit or Margin to sort. Click again to reverse the order. The default is the biggest profit first.
- Click a project name to open its Finance tab.
- Budget used is the share of the project's budget used over its whole life. It does not change with the period.
- vs planned is revenue minus the project's contract value. It is a dash when no contract value is set.
Every row uses the same calculation as the project's own Finance tab, which shows all time, here limited to your period. Each total is the sum of its rows. See The Finance Tab for how revenue, cost and profit are worked out.
Periods and Comparison
Use the Period menu: All time, This month, Last 30 days, This quarter or This year. You can also set From and To dates yourself. A period needs both dates.
A period limits the figures like this: hourly revenue and labor by the day the work was done, expenses by the date incurred, and invoices by their issue date.
Tick Compare with the previous period to see how the figures moved. It needs a period. The previous period is the same length and ends the day before yours starts. Revenue, Total cost and Profit then show their change under the figure (vs previous period), and each project's profit shows its change. A rise in cost is shown as bad, the rest as good.
Filters
- Billing type. All billing types, or one of Hourly, Fixed price, Retainer, Non-billable and Internal.
Filters and sorting are kept in the page address, so you can bookmark or share a view. Click Clear filters to reset the filters.
Several Currencies
Taskip never converts money. Each project reports in its own currency, and the page shows a separate block of figures for each currency. Projects in different currencies are never added together.
Export to CSV
Click Export CSV. The file is named project-profit- followed by today's date, and holds every project that matches your filters, in the order you see on screen (all pages). The columns are Project, Billing type, Currency, Revenue, Total cost, Profit, Margin %, Planned, Invoiced, Collected, Revenue vs planned and Budget used %. With a comparison on, it also has Previous revenue, Previous cost, Previous profit and Profit change. A Total line for each currency follows the projects.
Common Questions
Why is a project missing?
- You may only be allowed to see projects you lead (the own scope).
- The Billing type filter or another page of results may be hiding it.
- If there is a period, a project with no activity in it still appears, with zeros.
Why is a margin blank (a dash)? Margin is profit divided by revenue, so it can't be worked out when revenue is zero. This is normal for Non-billable and Internal projects, for Fixed price and Retainer projects with nothing invoiced yet in the period, and for Hourly projects with no approved billable hours yet.
Why is a project's revenue lower than I expected?
- Hourly revenue counts approved billable hours that haven't been written off.
- Fixed price and retainer revenue counts invoices, not hours. Draft, void, canceled and failed invoices are ignored.
- Money in another currency than the project's currency is left out and not converted.
Why is a project's profit higher than I expected? Time with no cost rate is left out of labor rather than counted as free. Open the project's Finance tab to see what percentage of its time was costed, and set a cost rate to fix it.
Why are there several blocks of figures? Each currency has its own block. A project's currency is set under Project → Settings → Billing & budget. A project's invoices, expenses and time in a different currency are left out of its figures, and its Finance tab shows a note about it.
Why do the totals differ from the Expense tracker? The Profit tracker adds a project's expenses in the project's currency only, and only inside the period. The Expense tracker lists all expenses, each under its own currency.